Payroll and Administrative Support Specialist

Williston, VT

Full Time

Mid Level

Payroll and Administrative Support Specialist

Job Type and Schedule: Full-Time Year-Round, Non-Exempt Hourly, 40 hours per week typical. Hours are currently 7 am to 4 pm, Monday to Friday.

Location: Located in Williston, VT, this position will be primarily On-Site.

Rate of Pay: Starting at $25.00 - $28.00 / Hour, Commensurate with Experience.

Benefits: Employee Stock Ownership Plan (ESOP); Health, Dental & Vision Insurance; 401(k) Retirement Plans with Safe Harbor contributions and Profit Sharing; Short Term Disability; Life Insurance; Accident Insurance; Employee Referral Program, Paid Vacation and Paid Holidays; and more.

Who We Are: Founded in 1965, Engineers Construction, Inc. (ECI) is a 100% employee-owned heavy civil construction company based in Williston, Vermont. Our workforce is 200+ people strong. Known for our technical expertise and commitment to safety, quality, and customer satisfaction, we are proud to provide a range of construction services across our five markets for infrastructure projects throughout Vermont and the New England region.

Summary: We are seeking a meticulously detail-oriented Payroll Specialist and Administrative Support Person to join our dynamic team. We offer a collaborative and positive work environment and a chance to make an impact within a growing organization.

The primary focus of this extremely important and valued position is preparing weekly payroll in an accurate and timely manner for our 200 plus employee-owners. This includes maintaining up to date information in employee profiles and being the primary contact for employees with payroll questions. This position is also responsible for determining eligibility and processing enrollment in our various benefit plans for our staff.

Additional duties include managing Affordable Care Act information in the payroll system, partnering with our Human Resource Specialist to assist with new hire orientation, processing seasonal lay-off information, assisting with compliance reporting and other exciting administrative and office tasks as necessary to support the operations of ECI.

Experience preparing payroll required.

The best candidate for this position is: detail-oriented and extremely accurate, happy to work both independently and as part of a strong team, excellent at customer service, dependable and punctual, comfortable making decisions, very approachable, sees the value of high-quality work and loves spreadsheets.

Primary Payroll Related Responsibilities Include:

Gathering payroll data: reviewing and processing timecards
Preparing weekly reimbursements
Processing necessary payroll deductions, i.e. employee portion of health, dental, and vision benefits etc.
Troubleshooting and resolving payroll discrepancies
Uploading Direct Deposits and Health Saving Account contributions to bank
Mailing pay checks and/or stubs weekly.
Managing required Certified Payroll/Davis-Bacon reporting
Handling VT Department of Labor claims

Primary Administrative Responsibilities Currently Include:

Maintaining Vehicle Fleet Registration with Vermont DMV
Some Vehicle Compliance Reporting
Supporting Accounts Payable data entry

Our Preferred Candidate’s Background Includes:

Minimum of 2 years of HR experience.
Ability to handle sensitive and confidential information with discretion and professionalism-this is necessary.
Basic bookkeeping and/or accounting knowledge.
Proficiency with Microsoft Excel.
Strong organizational skills, attention to detail, and ability to prioritize multiple responsibilities.
Excellent interpersonal and communication skills.
Commitment to providing top-notch customer service, both internal and external.
Strong analytical and problem-solving skills.
Ability to work effectively both independently and as part of a team.

ECI recognizes talent takes many forms, and we are dedicated to building an inclusive, diverse, and equitable workplace — if you are passionate about our mission and culture and believe you would be successful in this role, we welcome the opportunity to consider your candidacy.

ECI is an equal opportunity employer. It is the policy of ECI to assure that applicants are treated without regard to their race, religion, sex, color, national origin, age, veteran status, disability, or any other protected classes.

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Payroll and Administrative Support Specialist

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